10 easy steps to planning an event

Law Week is about the community and ensuring they are given the opportunity to have an open dialogue with the legal profession. By informing the community of the law services available through interesting and enjoyable events, the hope
is to create a more fair and just society.
STEP 1: Identify what type of event/activity you wish to coordinate and determine your audience


You may also wish to contact other stakeholders in your region to find out what other events are being planned and share ideas and/or resources. Regional stakeholders include regional Law Societies, Legal Aid, your local library and community justice and legal centres.

STEP 2: Choose a date and time


In 2020 Law Week runs from 18 May - 24 May, however you can run your event any time from 18 May to 1 December.

STEP 3: Locate a suitable venue 


Depending on the type of event you are planning, you may need to check with the venue on what facilities and equipment are available. Presentation aids such as microphones, amplifiers, loud speakers, laptops, screens, data projector, whiteboard or blackboard may need to be hired. 

STEP 4: Determine your event budget and apply for a grant


Items that you may need to include in your budget include: equipment hire, catering, advertising, printed materials e.g. name badges, pamphlets, brochures, information kits, presentation folder or show bag. Once you have a draft budget you can submit a grant application to the Law Society of NSW. Grants are available up to a total amount of $1000.

STEP 5: Finalise your guest list and draft an invitation 


You may also want to accompany the invitation with information on parking, disability access, transport routes and a map to the venue. 

STEP 6: Draft a program 

The program will provide an overview of the event including start and finish times, speakers and any other details about the event or activity. 

STEP 7: Register your event 

Call T: (02) 9926 0333 or email to register the details of your event on The Law Society of NSW website.

STEP 8: Day of the event


Items you may wish to have at your event include:


  • Printed materials such as brochures, fact sheets, booklets, business cards etc

  • A copy of the program 

  • Housekeeping notes that include location of bathrooms, evacuation exits and the running schedule

  • Name tags and a list of all guests if applicable 

  • An event evaluation form for attendees

STEP 9: Event evaluation 


Items you may wish to do after your event:


  • Send a thank you letter to speaker(s)

  • Prepare a debrief report of learnings from your event so that you can improve if you choose to run something similar in the future.


For resources to help promote your Law Week event, contact the Law Week Coordinator.

Identify activity

© 2020 The Law Society of New South Wales (ABN 98 696 304 966, ACN 000 000 699)